How to automate meeting notes

Meeting note automation has three stages: capture, structure, and route. Most people only think about capture — which transcription tool to use. This guide covers all three stages so meeting notes land in the right place in the right format without any manual work after the meeting ends.

What's covered

• 1Transcription tool comparison: what each tool does well and where each falls short
• 2Structuring prompts: the AI workflow that turns a raw transcript into decisions, action items, and context
• 3Routing logic: how to get the right notes to the right people and tools automatically after each meeting
• 4Worked example: recurring project meeting automated from recording to Notion and Linear in under 3 minutes